Job Title: Magnet Program Administrative Assistant (100% MSAP Grant Funded)

 

Supervisor:  Magnet School Assistance Program (MSAP) Project Director

 

FLSA:  Non-Exempt  

 

Contract Days: 240 days 

 

 

Job Summary: 

To provide support for the Magnet Program and develop and maintain effective and structured procedures to deliver quality professional services as required by the program and the MSAP grant.

 

Qualifications: 

• Associates Degree or 60 credit hours required 
• Minimum of 5 years of experience in general office procedures
• Accurate grammatical and written communication skills required
• Ability to perform under pressure, meet deadlines and take charge of duties with little supervision 
• Good interpersonal skills
• Proficient in Google Suites, Microsoft Excel and other identified database programs and applications 
• Such alternatives to the above qualifications as district administration may find appropriate

Essential Duties:

• Answers phones and forwards appropriate magnet related messages to magnet staff
• Types and maintains confidentiality of district and magnet related correspondence
• Assists in managing the magnet lottery application system and application process
• Manages magnet FAQs and assists in creating magnet information flyers, etc
• Develops and maintains a structured filing system for grant documentation.
• Plans, coordinates and executes events, including Magnet Fairs, meetings and conferences
• Assists with paperwork requirements for travel arrangements
• Manages and assists with GCSD purchasing and procurement processes related to MSAP federal funding
• Communicates with magnet school bookkeepers on purchases related to MSAP funding
• The supervisor may assign additional duties as needed 

 

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, stand, and reach with hands and arms, stoop or kneel, and crouch. Physically capable of occasionally lifting or moving up to 25 pounds. Ability to sit or stand for extended periods of time. 

 

Pay Scale: Classified Scale 11 (100% MSAP Grant Funded) https://5il.co/1wzny

 

Updated:  1/25